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Woven is the best calendar and scheduling app for time blockers. It’s free to use to Mac, iPhone, iPad (beta), and Windows. So if you’re an expert time blocker, prepare to be blown away.

And, if you’re new to Time Blocking, we’ve got you covered. Here’s how you can get started with one of the best time saving techniques on the planet. Let’s go.

Time Blocking 101: How To Get Started Time Blocking with Woven

Ready to become your most productive self? Let’s get started.

Make Your Priorities

When it comes to your schedule – if you don’t schedule your day, someone else will.

The core piece to time blocking is to set aside the things that matter most to you. Then proactively make time for them in your schedule the week beforehand.

Put your high value things on your calendar. These are your non-negotiable. This might be your family, your creative time, your weekly review or your daily workout. Whatever it is, if it’s important to you – put it on the schedule to make it real.

Once you have your high level priorities, figure out what times you’d most like to do them. For example, I like to run in the mornings and workout in the evenings. My creative time is early morning writing sessions. I proactively block those times out the week before hand so nobody can steal those times from me.

Use Templates Like a Boss

Once you have an idea of what’s important to you, you can quickly get your calendar ready to schedule by creating smart templates.

Woven created templates which lets you rapidly add complex information to your priorities quickly.,

For example, I’ve created a smart template for “focused thinking sessions.” They’re 90 minutes, tagged “focus” and colored “red.”

I also have a “writing block” of 60 minutes that’s tagged as “focus”, marks me busy and is a big block of red on my calendar.

And, then I have a gym template for 60 minutes, with my gym’s location added, driving time calculated, 15 minute buffer and tagged “training.”

The beauty of this is that I only have to set this template up one time and then going forward, I can create it in one click!

And, if I want to be even faster, I can create an event from a template by directly clicking on my calendar and just choosing which template I want to use.

Pro tip: Already have an event made that you’d like to turn into a template? Just click the three dots (…) at the top right of an event and click “convert to template” in the dropdown options. And, just like that – you’ve got a new template!

Protect Your Time with Public Link Availability Settings

Once you’ve prioritize your own time, you can start carving out times of your day to share with other people.

Personally, I hate doing phone calls before noon. I get all my creative time done before then. So, I’ve proactively made a template for phone calls where my availability doesn’t start till afternoon!

If I want to make an exception, I can get around that by offering a one-off scheduling link to a personal friend at any time in the day, but typically I follow that rule.

If I want to grab a coffee with a friend to catch up, I have another template set up to do that on Tuesdays and Thursdays so I can plan my week and energy and the week isn’t just a free for all.

At first, these restrictions can seem overwrought and burdensome, but when you have an idea on how your week is going to play out energy and meeting-wise, even if you’re not sure exactly what meetings will take place, your life gets a lot more organized,

Review Your Time

One of the critical components of time blocking is regularly reviewing your time to make sure you’re spending it in the way that you want to.

There’s only one problem – actually doing this in practice is really, really hard!

Until now.

Woven builds analytics directly into your calendar, so you can see immediately where you’re spending your time. It will even update automatically as you add your tagged time blocks to the calendar.

As far as we know, Woven is the first calendar that doesn’t just make it easy for you to plan your day, but makes it dead simple to quantify how well you’re spending your time.

Other Time Blocking Tips

Stick To Your Time Blocks!

Use Parkinson’s Law – “work expands to the time allotted to it”. So stick to your time blocks. It might seem like you don’t have enough time to get everything done, but that will actually help you become more productive!

Pomodoro x Time Blocking

If you want to supercharge your time blocking skills, combine time blocking with Pomodoros (25 minutes of focus, 5 minutes of break) to make sure you’re getting the most out of each focus session.

See How Much Focus Time You Have Automatically

Woven automatically calculates how much “focus” time you have throughout the week. These are personal events that are 60 minutes or longer. If you’d like to add an event to your “focus” time automatically, just add the “focus” tag to your event and Woven will handle the rest!* 

Other Time Blocking Guides

Other Woven Guides

That’s it for now, but we’ll be updating this guide as Woven rolls out more features exclusively for time blockers! Got a time blocking technique we should know about? Let us know in the comments!

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