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The Ultimate Guide to Doodle

When it comes to digital calendars, you have several from which to choose. Though digital calendars should take the hassle and headache out of your workday, sifting through the sheer number of options may be overwhelming and eat up the hours of your precious time you’re trying to save.

In this Woven guide, we provide a comprehensive description of Doodle, one of the world’s most popular digital calendar tools. In each section, you’ll learn everything you need to know, including information about setup, calendar integration, pricing and more. The guide will also explore Doodle’s various package options, what each offers and how your business or corporation may benefit from the various features. 

Learn more about Doodle and how the digital calendar compares to other top offerings, such as the one we offer at Woven. If you’re trying to make a decision on which calendar app to use going forward, we’ve broken this down for you step by step.

Who We Are

Our team at Woven is comprised of the top productivity experts from Google, Facebook, SquareSpace, and others. Woven's original vision was to help individuals reimagine how they used their time so they could spend what of the precious commodity they did have on what matters most to them. Though we started with helping people make scheduling easier within their calendar, we do so much more. 

The Woven calendar app makes it possible to perform all the functions of scheduling in one fell swoop. From planning to scheduling, and from preparation to meeting to follow up, you can see and manage every stage of the calendar lifecycle on one screen. 

What is Doodle?

 Doodle is a web-based scheduling tool that promises to eliminate the the hassle of organizing meetings with multiple parties using a polling format. You set up the meeting details (location, description, etc), include as many time options as you want, and invite others via email to respond.

Doodle Pricing

Doodle offers four plans at various price points. Obviously, the more you spend, the more you get. The plans and their various features are outlined below. 


The starter plan is just $4 a month, which you pay annually, amounting to a one-time fee of $48 per year. You can have one user on this plan and enjoy zero ads, the ability to sync meetings and meeting invite tracking. You can also set deadlines and reminders, request email, phone and address information and integrate Zapier.


Pro is Doodle’s most popular option and is just $6 per month. Again, you pay this annually, for a one-time fee of $72 per year. This plan allows just one user to enjoy its various features, which include zero ads, the ability to sync meetings to calendars, meeting invite tracking, Zapier integration and deadlines and reminders. As with the Starter plan, you can also request phone, email and address information from others. 

Pro offers users new features as well. Take advantage of the custom logo and branding, Doodle 1-on-1 meetings and personalized scheduling URLs. 


Doodle’s Team package starts at $15 a month, which you pay annually for a one-time fee of $180. Team plan holders enjoy an ad-free workspace, deadline reminders, Zapier integration and the ability to sync meetings to calendars. As with Starter and Pro, you can use the interface to request phone, email and address information. You can also access custom logo and branding tools, Doodle 1-on-1 meetings and personalized schedule URLs. 

When you pay for Team, you also get access to multiple user management. Enjoy priority support and Doodle Bot for Slack as well. 


The price of Doodle’s Enterprise option varies from organization to organization, which is why the company asks that you reach out for an estimate. With this package, you enjoy all the features of the Team plan, plus custom billing and legal terms, 99.9% availability SLA, a dedicated success manager, guaranteed response time and single sign-on. 

Regardless of which plan you choose, you can enjoy a 14-day free trial, no credit card required. 



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How To Login To Doodle

To login to your Doodle calendar, simply navigate to the website if using a desktop or laptop or, if on a mobile device, pull up the app. When you sign up, you can sign up with your Google account, Microsoft account or Facebook account. You can also set usernames and passwords for single sign-on events. At the login page, you’ll be given your choice of the aforementioned options. Click your preference. If you signed up with your Google, Microsoft or Facebook account, the app should login you in automatically, so long as you’re already signed into the selected app. For those with single sign-on access, enter your email and password as normal.


How to Set Up a Doodle Poll

Whether you’re organizing a work event for your entire company or coordinating a meeting for a select number of users, you can schedule the event, send invites and manage the details all from one easy-to-use platform. Set up is simple and requires four steps.


Step 1

Navigate to your Doodle homepage and move your cursor to the large button that says, “+ Create.” Click to begin your poll. Once you click, you have your choice of the type of event you would like to host, along with the location of the meeting. You can even make little notes that you’d like meeting participants to see.

As its name implies, you can poll participants about a number of topics, including the best time to host the meeting, the best place and what they’d like to see on the meeting agenda.


Step 2

If you want to give participants meet-time options, you can use step two to identify the dates and times that work best for you and other key members of the gathering. You can give participants two, three or several options, depending on your availability. If you have the Team or Enterprise plan, you can offer a week view of yours and other integrated members’ calendars, making it possible for meeting participants to see everyone’s availability. If you want to offer a broader perspective, use the monthly view.

Again, with the “Notes” option, you don’t have to schedule a date. You can simply gather a list of suggestions and schedule the event based on poll results.



Step 3

Step three is more like a bonus step in that it is not necessary. If you want to add additional features to your Doodle poll, you can do so here. For instance, if you wish for the poll to remain hidden, you can select that option here. You can also use this step to select other poll options, such as deadlines and email, phone and address requests.



Step 4

Step four is all about finalization and sending invites. Once you’ve input all the information or options you want participants to have, send the link to the poll either via your own email applications or the Doodle app. If you integrated your address book into the app, you can add participants automatically. Once you click send, just wait for the responses to flood in.

Advanced Doodle Functionality

As you may have gleaned from the above info, Doodle is a fairly simple app. However, it does come with a few additional functionalities.


Using Doodle With Zapier, Trello, and Zoom

Zapier’s main goal is to automate processes, which is does by ensuring that when a user performs one action on one app, it triggers a similar action in another. For instance, if you use Trello as a content management system, and if you create a board with a set deadline, whether or not a person meets that deadline will reflect on your Doodle polls. So, for instance, say you create a Doodle that asks your copywriter to complete a certain task by a certain date. You also have a Trello card specifying the same information. When your copywriter moves the Trello card to the “Finished” queue, the poll closes on Doodle.

Zapier also allows you to link your Doodle with Zoom so that you can setup video sessions upon closing a Doodle poll. Though you cannot take notes or host the meetings through Zapier, you can perform most of the meeting planning through the Doodle integration with Zapier.

Using Doodle with Slack

You can connect your Slack account easily by clicking “Add To Slack” upon setting up your Doodle account. Once you integrate the two, you can use Slack’s controls to manage your Doodle events even while using the former app. For instance, if you create a Doodle to-do in your Slack’s message box, the list will pop up in your Doodle polls. When viewing your Doodle polls through either platform, you’ll see both those you created yourself as well as those to which others have invited you. You can also manage the poll’s details through your Slack notes, such as the time, dates and location.

Need help? Type “Doodle help” into the message box in Slack to access advice and tutorials regarding how to use Doodle. Have you been using Slack for some time and want to integrate Doodle? Type “Doodle signup” into the message box to access a registration link.

With Woven, everything you need is all in one app. Build Doodle Polls in Woven without ever leaving the app. 

Frequently Asked Questions About Doodle

What’s the difference between “Schedule Event” and “Make a choice”?

When you choose, “Schedule Event,” you can select between a limited number of dates and times. To schedule events, you must also select a certain time zone and time spans.

When you choose “Make a choice,” you have your choice of several dates and times. Moreover, you can also use your poll to gain options on everything from menus, movies, travel destinations, etc.

How Do I Setup Users for Premium and Enterprise?

To setup new users to your Doodle account, navigate to “Account Settings,” find the “Premium Doodle” tab and go to “User management.” From there, enter the email address or email domain of the desired participant. The new user will receive an email asking them to activate their new accounts. Upon activation, they’ll need to create a username and password.

How Do I Set a Poll Deadline?

Setting a poll deadline is easy — just select the relevant checkbox when setting up your poll and choose the desired deadline by clicking on the date. Once you select a deadline, all the invitees will be notified of it. You, as the organizer, will also receive notifications about the approaching deadline.

How Can I Delete a Poll?

Once you create a Doodle pool, the app will send you an admin link. You can use this link to manage all aspects of the poll, including its deletion. To delete the poll, navigate to the “more” menu at the top of the page, then click “delete.” The poll will just disappear.

If you forget to delete a poll and just continue to ignore it, Doodle will delete the poll on your behalf.

How Can You Delete a Doodle Account?

To delete your Doodle account, login to your account and go to “Account Settings.” The app will ask you to fill in your password for confirmation. Once you fill in your password, click “Yes, delete.” Your account will be deleted.

If you have a Premium or Enterprise account, be sure to reach out to Support to ensure you are no longer charged for Doodle’s services. Otherwise, you will continue to get billed for the account.

Experience a Smarter Doodle With Woven


Woven is smarter and more powerful than any other digital calendar out there, even Doodle. Some advantages Woven has over competitors such as Doodle are as follows:

  • Intelligent and collaborative events that can be improved with event-specific material, such as private notes, related emails and tags
  • Fully integrated scheduling links with real-time availability windows
  • Map view with traveling planning, to ensure you account for travel time
  • Time analytics, to help you avoid scheduling conflicts
  • My Time, which merges and resolves conflicts across all your calendars, and not just Woven’s
  • Unlike Doodle, Woven Calendar is free

With Woven, you’ll also be privy to powerful keyboard shortcuts, a sleek user interface, event integrations and planning and event updates. Rescheduling is also a breeze thanks to the ability to move a calendar event back to planning.

Interested in a Doodle Alternative? Read our Comprehensive Doodle Alternative Breakdown Here.

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Unleash the Power of Woven


Explore all that Woven can do for you. Sign up for FREE to take advantage of Woven’s smart templates, scheduling links, availability sharing and more.

When it comes to digital calendars, you have several from which to choose. Though digital calendars should take the hassle and headache out of your workday, sifting through the sheer number of options may be overwhelming and eat up the hours of your precious time you’re trying to save.


Try Woven for free

Experience our most powerful scheduling and time management tools with a free 21-day trial of Woven Premium.