The ultimate guide
to Yahoo Calendar
If you have a lot going on in your life, then you need a reliable calendar. Yahoo has been around since 1994, and a recent ownership change to Verizon helps to ensure it isn’t going anywhere. So, when you use Yahoo calendar, you have a strong brand and service you can count on.
As you will find out, Yahoo Calendar is pretty easy to use. It also offers some nice features that make it distinct from other calendar applications.
Yahoo is often the choice for those in their late-30s to mid-40s. It is the program they grew up using, so it is familiar. Also, since the calendar is web-based, it is quite popular with business professionals. However, if you do not fit in this age group or are not in the business field, you may still find the this calendar program offers you exactly what you need.
Yahoo Calendar can help you to organize everything from your schedule for the month to the tasks you need to do today. You can also share it with others so everyone can stay on track.
If you do not have a calendar program that you already use, then Yahoo Calendar is well worth checking out. It should not take you long to set it up and start using it to put your schedule in order.
How to Power Up Yahoo Calendar With Woven
Woven is a smart, collaborative scheduling tool, but it’s so much more than that. Woven integrates with your Yahoo Calendar and then brings innovation and power to your scheduling experience, so you can schedule faster, smarter and without all the back-and-forth of trying to coordinate via email.
Woven’s desktop, website or mobile app let you schedule anytime, anywhere. Woven integrates with the latest messaging tools, like iMessage so you can easily schedule on-the-go. Woven’s all-in-one schedule approach means you can choose Scheduling Links when you want to offer an easy way for others to schedule with you, or Group Polls when you need to coordinate a meeting time with your team, club, family or group. Scheduling is just the beginning, though. You can apply tags, create private notes, and even analyze how productive you are based on meeting analytics.
With Yahoo Calendar as your base option and Woven as a way to make things smarter, easier to organize, and less stressful, you really can’t go wrong. Schedule faster and make the most of your time by signing up for Woven today.
How to Set Up Yahoo Calendar
In the early days of the internet, Yahoo was one of the big powerhouses. It went through some changes and adjustments once Google came on the scene and took over the search engine field. However, Yahoo is still thriving and offering a great online user experience.
Loyal users know that one of the top services it has to offer is Yahoo Calendar. It is like the other popular calendar programs available with one distinct difference. This calendar does not have a mobile application. It is important to note that Verizon recently acquired Yahoo. This merger may mean that a new mobile option is on the horizon. It would only make sense that Verizon would want all its products to integrate well with each other, and creating a mobile app would be a logical move.
Despite the lack of a mobile option, Yahoo Calendar still offers a lot of functionality and is user-friendly. Plus, it is readily available since you can use it on any web browser.
To start using Yahoo calendar, you need to have a Yahoo Account. However, you can use a non-Yahoo email to log into the platform. It is easier if you wish to share calendars with others to use a Yahoo email. The good news is that you can create a free account quickly and easily when you first go to log into the calendar program.
You do have to use a computer to access Yahoo Calendar. You can find the program at calendar.yahoo.com.
Getting to Know Yahoo Calendar
Once you log into the program, the first thing you will want to do is set it up the way you like to suit your needs. You can make changes to how it looks and adjust settings to your preferences to personalize the calendar.
Do note that Yahoo Calendar is not as customizable as some other calendar programs. It has limited options for changing the physical look of the program, but it does offer quite a few options to alter the functional side of the program.
When opening the calendar, you will see it has several panes. In the middle is the calendar view that shows the days and weeks. On the right is the To Do’s list pane, and on the left, you have the pane where you can edit your calendars.
Along the top of the calendar view panel is a list of viewing options. You can choose to view by day, week, month, year or list. Beside this is an Actions menu.
Above the left pane is an option labeled “New Event.” Above the left pane is the To Do’s List title and menu icon.
At the very top of the screen are function keys that lead you to other areas of the Yahoo service outside of calendar. Right below this is a quick link to Yahoo mail on the right and a search box in the middle.
On the left is a “Home” button, which will open a new window and take you to Yahoo’s home page. Beside that is your name, which gives you access to your Yahoo account management. The last thing here is a gear icon, which allows you to manage your calendar options, account information and mail, along with giving you access to help files.
While this may seem like a lot of stuff on one page, the layout is very simple and clean. You shouldn’t have any issues finding anything you need as you navigate around. If you are not sure what a button is for, hover over it with your mouse and a label will pop up.
Setting Your Calendar Preferences
Now that you know where everything is, you can personalize your calendar a bit. In the left pane under the list of months, you will see your name or the name you used during sign up. If you hover over it with your cursor, you will see a down arrow appear to the right.
Click that arrow, and select “Edit Calendar.” A box comes up that will allow you to make some changes to your calendar.
The first thing you will see is a box that shows your name. This is the name of the calendar, which you can change to whatever you want. Typical names are something that describes the calendar’s function, such as home, family, work or my workout schedule. Do note that when you change this, it will change it in the left pane list as well.
Under that box are some color options. You will notice that there are only nine colors from which to choose, and they are all pastels. Also, you do not have an option to create your own colors. It is important to know that this color only applies to the background color of events you create on your calendar. It will not change the look of the actual calendar. That is a default that remains unchangeable. The color you choose also changes the color of the box beside the name of the calendar in the list in the left pane.
You can also change the color in the menu before clicking “Edit Calendar.” Down at the bottom of the list are the same color tiles you will see in the box that comes up when you click “Edit Calendar.” Just click on the color you want to make the change.
The next set of information is regarding sharing. You have three sharing options:
- Enable my public calendar
- Invite people by email
- Generate links
You will notice beside each it gives you an idea of the security level. Making your calendar public is the least secure because it allows anyone to view your calendar. However, you can set what you share publicly. You can share events, titles and location only or allow people to only see if you are free or busy that day.
Inviting people by email is in the middle for security. If you click this, you can input the email addresses of people you know, and Yahoo will send them an invite to view the calendar. You also get to choose what you share with them with the same options as you had when making your calendar public.
Generating links means that the system will generate unique links to your calendar that you can then share. You will get two links. One allows for viewing in a browser, and the other allows someone to import your calendar. When you share through a link, it does not allow the person to edit your calendar. It only allows for viewing.
You can stop sharing at any time. To stop publicly sharing, just uncheck the box. To stop access through links, you need to reset the links. To do this, look to the left of the link boxes beside where it says “View events only.” There is a circular arrow. Click that to reset the links. The old links will no longer work.
To change access for people you invited to view your calendar, you will need to go through the list and click the minus sign beside the person’s email address. This removes the permission they have to view the calendar. It also will send them an email letting the know they can no longer view the calendar. You must do this for each person you want to remove.
Once you have made all your selections, make sure to click save. You will get a pop up asking you to save if you forget this step.
Back in the menu list, under “Edit Calendar,” there is “Share.” This will bring up the exact same options you just had in the “Edit Calendar” box for sharing your calendar.
Following this is the option to import, which you will want to do if you use other calendar services. For example, if you use Google calendar, you will need to go into that program and export the file. Then, click “Import” in the list back in Yahoo Calendar. Choose the file you exported from your current calendar in the file box from your computer, and click “Import.” All the events from your other calendar will automatically populate in your Yahoo Calendar.
The final option in the list is “Export.” This will give you a file with your calendar information in it that you can share or use in other calendar programs.
Set Your Viewing and Reminder Options
Everyone has difference preferences when it comes to what view they want of their calendar. You may prefer to just see one day at a time while someone else likes to see the whole month at a time. You can quickly choose your view using the menu at the top of the calendar. Just click on whatever view you want.
If you choose the month or year view, you can click on a specific day and it will open a box that shows you the details for that day. The list view shows you a list of events for the month in chronological order.
You can make additional changes by going to the gear icon in the upper right by your name. Select “Calendar Options” from the list. It will open a page that gives you the following options:
- Start of Week
- Start of Day
- End of Day
- Time Zone
“Start of Week” is the day of each week your calendar shows at the beginning. The default is set to Sunday, so your calendar will run Sunday, Monday, Tuesday, Wednesday, etc. You might want to change this to Monday since that is the beginning of your work week.
“Start of Day” is the time you want your calendar to begin with each day. The default is 8:00 a.m. However, if you start your day at 6:00 a.m., then you will want to change this so that you can add events in the earlier hours. Otherwise, you will not have the hours from 6:00 a.m. to 8:00 a.m. available.
“End of Day” is when your day ends. The default is 6:00 p.m. You probably will need to change this as most people do not go to bed this early in the evening. However, if you are only using the calendar for work, then the default time may be fine.
“Time Zone” is pretty self-explanatory. Just scroll through the list to choose the correct time zone.
“Invitations” is a check box option. If the box has a check mark, which is the default, then Yahoo will automatically add any invitations you receive to your calendar. If you do not want this to happen, just uncheck the box.
You can also set reminders here. In the left pane, click “Reminders.” This brings up a page that gives you options for events. You can choose when you receive a reminder for an event. The default is 30 minutes before. You can also choose if you want a repeat reminder and when. The default is for no repeat of reminders. For reminder times, you can choose from options that range from five minutes up to 14 days. You cannot customize a reminder time. You have to choose one form the list.
You can also choose how to receive the reminder. There are two options. The first is a gear icon, which is the default and will alert you in Yahoo. The second is a mobile or desktop alert.
The next section is Agenda, which allows you to select whether you want a daily agenda email sent to you. The default is no or an unchecked box. Checking the box will send the agenda.
You will have to click “Back to Calendar,” which is at top on the right, to get out of this page. Make sure to click save to keep your changes before you leave.
Creating a New Calendar
Now that you have everything set up, you are ready to create your first calendar. You can use the calendar that comes up if you want. However, if you are like most people, you have different areas of your life that have things going on. It can be nice to create a calendar for each, such as one for work and one for family. You can even create calendars for specific activities, such as your daughter’s softball schedule or your son’s piano practice schedule.
To create a new calendar, you will use the “Actions” menu at the top of the calendar. Choose “Create New Calendar.” A box will pop up that will allow you to name the calendar, choose a color and set sharing options. Make sure to save before closing the window.
You can also add premade calendars that already have events on them. You do this in the left pane in the section under the list of months. There are three options:
When you click on the plus beside “Holiday,” it will open a new box. You can name the calendar whatever you want. Then, you can choose the type of holiday calendar from the given list. There are options for various countries, which include holidays specific to that country. You can also choose a color. Make sure to click save before you exit.
Under “Sports,” there is not a plus but a gear. Click it, and you get a pop-up window that lets you search for different sports teams. You can search at the top or use the list at the left to choose based on the type of sport. When you find the team you want, click on it, and it will add the calendar automatically to your list of calendars in the left pane. You can add as many as you like. When you finish, close the window.
The “Others” option allows to you add a friend’s calendar or follow other calendars. To add a friend’s calendar, you need the person’s Yahoo email address. Enter that in the box that comes up. To follow other calendars, you need the iCal address of the calendar, which you can enter in the pop-up box.
The option to add calendars is also all found under the “Actions” menu at the top of the calendar.
Your calendar will show you all the events for all the calendars you have added. If it gets too busy, then just uncheck the box beside the calendar name, and it will remove the events form that calendar from your view. You can add them back by rechecking the box. The color coding also comes in handy here when you have different events from different calendars showing up in the main view. Knowing that certain events are a specific color can help you keep everything straight.
When you need to add a new event to your calendar, there are three ways to do it. You can click on “New Event” in the upper left above the pane that shows your calendars. Another option is to click in the calendar on the date you want to add the event. Finally, you can right click within the calendar and choose “New Event” in the list that comes up.
Clicking in the calendar will bring up a small box that allows you to add the event title and location. You can also adjust the date here. If you click “Add More Details,” you will see a new box. This box will come up if you right click on the calendar to add an event or if you click “New Event” in the upper left.
In this box, you can add details to your event. You can specify the start and end dates and times. If it is an all-day event, you can check the box. There are also the options to repeat the event and choose the location. You can invite people to the event here as well.
Further down the box, you can add notes and set a reminder. There is also the option to mark yourself free or busy for the day. Finally, you can choose the type of event. This lets you give it a label so you know what it is at a glance. Some examples of the labels available include doctor, date and work. It will add a little icon related to the type of event beside it on the calendar. Make sure to click save before exiting.
Removing an event is very simple. You need to right click on it within the calendar, and then, choose “Delete Event” from the list. To edit an event, right click on it, and choose “Edit Event.”
When you right click on an event, you will also see some additional options. You can print the event. You can also quickly change your status to free, busy or tentative.
To Do’s List Management
Remember in the left pane that you have the To Do’s list? This is a handy way to organize your day. Sometimes you have things to do that are not exactly an event, and you can put them here. When you have multiple errands or things you have to get done, a to do list comes in handy.
The To-Do’s list in your calendar is incredibly helpful because it lets you add in things to do easily as you manage the other items on your calendar. You don’t have to access an outside program or change screens to create your list. Everything is right there in the calendar view.
You can manage your To-Do’s list in a few different ways. The main way is to click the gear beside the title in the left pane. The drop-down menu lets you add a new item, change the view, create a new list and share your list.
Add a New Item
From the list, choose “New To Do.” When you click this, it opens a box where you can enter the name of the item and due date, set the priority, choose the list to put it in and add notes. There are three priority levels from which to choose: normal, urgent and important. Urgent is the highest priority, and normal is the lowest. If you have multiple To Do lists in your calendar, then make sure that you choose the right one when adding a task. Do not forget to save before closing out of the screen.
You can also add a new item to the list by clicking the plus sign beside your name. Another option is hovering your cursor under the last item in your list and clicking in the box that appears to enter the information.
Change the View
Back in the menu list, you can click on the type of view you would like. Priority shows your to do tasks listed by priority setting. The list view is the default and shows the list ordered from most recently added to oldest. The due date view arranges by due date. The done view option shows you all the items you marked as compete.
Create a New List
The “Create List” option is below the view options in the menu. This lets you create a new To Do’s list. It brings up a new box where you can name the list. You can also invite people to view it. Click save when you finish. The “Actions” menu also lets you create a new To Do’s list.
Share a List
Back in the menu, the final option is to share. This lets you easily share your lists with other people.
To remove an item from your list when you complete it, click in the box. It will cross it off and remove it from the list. Items you remove this way will appear in the done view. You can also mark an item as done by right clicking. .The drop-down menu gives you an option to “Mark As Done.”
If you want to delete an item completely, use the “Delete To Do” in the right click menu. This menu also gives you the option to edit the item.
While many people love having the To Do’s list right on their calendar, you may not feel the same. You can hide it if you like. To do this, go the “Actions” menu. Choose “Hide To Dos” from the menu. To bring it back click on it again.
Putting It All Together
You have just learned a lot of information. It may be a little confusing right now. The easiest way to learn how to use Yahoo Calendar is to just try it. Here is a step-by-step tutorial to help you set up a work calendar.
Navigate to the Yahoo Calendar website in your browser. Log in with your email and password.
The first thing you will do is go to the left pane and hover over the calendar that says your log in name. Click the arrow that show up to the right of your name. Choose “Edit Calendar” from the list.
In the box, you want to change the name of the calendar. It should already be highlighted so that you can start typing. Rename the calendar to “Work.” Change the color to one of the other options.
Since this is a sample calendar, you will not share, but you can try out generating links and resetting them. Check the box next to “Generate links.” Now, click the circle arrow beside “View events only” beside the first box. Click “Yes, Reset” in the pop-up box.
Scroll down to the bottom, and click “Save.” You will be back at your calendar.
Hover over the gear in the upper right corner, and choose “Calendar Options.” In the box make the following changes to the settings:
- Start of Week: Monday
- Start of Day: 6:00 a.m.
- End of Day: 10:00 p.m.
- Time Zone: (GMT -0500) Eastern Time (US & Canada)
- Invitations: Uncheck box
Click “Save.” Now, click “Back to Calendar” in upper right.
Back in your calendar view, go to the list above the calendar and choose “Day” to change the view.
Click on the 6PM line, and enter “Dinner with Chris” in the “Title” box. In the “Location” box enter “His house.” Make sure the date shows today’s date.
Now click on the “Add More Details” button. In the box that comes up, change the end time to 8:00 p.m., and make sure the start time is 6:00 p.m.
Change the “Repeat” box to say “Monthly.” This will bring up a new box underneath. It should say “Every Month.” Leave it as it is. Under that, you have two choices. It is asking you to choose if you want it to repeat every month on the same date or you can choose to repeat on a certain day of the week. Click the circle next to the second option, and change it to “On the second Thursday.” Then, click the “Save” box.
Congratulations! You learned how to set up your calendar preferences and add an event.
To get the most from Yahoo Calendar, you need to learn some tips and tricks to making it as functional as possible.
One of the top tips is to make good use of the To Do’s list. This is something that other calendar programs do not have right on the calendar. Usually, it is under a hidden panel that you must open to look at. To Do’s can be the perfect way to make sure you do not forget those many little tasks that you need to do each day. Plus, using the list means you are not cluttering your calendar with events for small tasks.
Another tip is to make use of the free and busy labels. This is especially helpful if you are sharing it with others who need to know your availability. You can set them up for every hour of every day if needed.
The biggest tip you can get about Yahoo Calendar is to just use it. If you are not entering your events or checking the schedule for the day or week, then there isn’t really any reason to use the program. Make good use of all the features, and let the calendar help you organize your life and stay on task.
Accessing Yahoo Calendar on Mobile Devices
There is no Yahoo Calendar mobile application. It also is not native to either iOS or Android as both Apple and Google have their own calendar apps. Another problem is that opening calendar on a mobile browser is not going to provide you with a productive way to use it.
Yahoo does not have a mobile page for the calendar, so it is hard to read and really not functional on a mobile device browser. At one point, there was Yahoo Calendar Mobile, which was the mobile version of the website available for use on Android and Apple phones, but it is no longer functional.
Because Yahoo has not given you an easy way to use the calendar on a mobile device, you have to take things into your own hands (unless you are someone who will only use the calendar on your computer). To make Yahoo Calendar mobile, you will need to sync it with your mobile calendar program, Android or Apple.
Syncing on iPhone
To sync in an iPhone, you will need to make sure you add Yahoo as an email account in your phone. If you have not done this, then go into your settings and tap “Passwords & Accounts.” Then tap “Add Account,” and choose Yahoo. Enter your email and password to sign in.
Once you sign in, you should get a screen that lets you choose which aspects of Yahoo to turn on. Make sure “Calendars” is on. Mail, contacts and reminders should also be on to offer you full functionality of Yahoo Calendar on your phone.
You will also need to set the frequency for syncing. Go back into “Passwords & Accounts.” Tap “Fetch New Data,” and then, choose “Yahoo.” At the bottom of this screen, you can choose how often to sync. You can choose from hourly, every 30 minutes or every 15 minutes. You can also choose to do it manually, but this stop automatic updates and requires you to come to this screen every time to update.
Sometimes syncing does not work correctly. If this happens, you should remove the Yahoo account and then add it back. To do this, just go into “Passwords & Accounts,” and delete Yahoo.
Once you sync your calendar on an iPhone, you will automatically get updates whenever you make changes online to your Yahoo Calendar. If you add something while in your iPhone calendar app, it also will automatically show up online in Yahoo Calendar.
Syncing on Android
If you have an Android device and want to use your Yahoo Calendar on it, then you will need to import it to Google Calendar. First, you need to go into Yahoo Calendar. On the left pane, find the calendar you want and click the down arrow to open the menu. Choose “Export.”
A pop-up box appears that gives you the option to export or cancel. Click “Export.” This will bring up a save box so that you can save it to your computer. Choose where you want to save it and click “Save.”
Now, open Google Calendar. On the right pane, click the plus sign beside “Other calendars.” Choose “Import” from the menu. This will change the screen.
At the top, it says “Import.” Below that you will see a box that has an arrow pointing up with a line under it and says “Select file from your computer.” Click on this box. It will bring up the files on your computer. Find the Yahoo file you just saved, highlight it, and click “Open.”
You’ll be back at the Import page in Google calendar. In the second box on the page that says “Add to calendar,” you need to choose the calendar you want to import to. Click the arrow to see all your calendars. The “Import” button should now be active so that you can click it and import your Yahoo Calendar information.
Your calendar information should show up on your Google calendar on your Android device. If it is not showing up, make sure that you have your phone set to sync with your Google account.
Go to settings in your phone. Choose “Accounts.” At the bottom make sure “Automatically sync data” is set to on. You can also click on your Google account in the list, and on the next screen, click “Account sync.” On the next screen, make sure “Calendar” is set to on.
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Unleash Woven to Enhance Yahoo Calendar
If you do not want to deal with syncing Yahoo Calendar on your phone or you want something more comprehensive, then try Woven Calendar. Woven provides the option to import your calendar from Yahoo while also offering you many features that Yahoo does not. This gives your calendar more overall functionality and usability. Plus, it lets you put everything you need in one spot because it integrates with Google and Apple calendars, too, so you do not have to keep importing, exporting and flipping back and forth through different apps and websites.
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